Terms and Conditions Template

You need terms and conditions when you run a giveaway for lots of reasons.

You don't need to do this solely for legal reasons, but it also gets you off the hook from any trouble in case anything goes wrong.

You also need to remember things like privacy consent and getting consent to use the content they submit, like photos or videos, in your advertising.

Nope! This template is versatile and works across all major platforms, thanks to its built-in disclaimer:

The Sweepstakes is in no way sponsored, endorsed, administered by, or associated with Facebook, X, Instagram, Snapchat, YouTube, Reddit, Pinterest, LinkedIn or any other social networks that are used to share the Sweepstakes. You understand that you are providing your information to the owner of the Sweepstakes and not to Facebook, X, Instagram, Snapchat, YouTube, Reddit, Pinterest, LinkedIn or any other social networks.

When you create a Terms and Conditions for your giveaway, you need to include the following information:

• Name of contest and organiser (e.g., company or individual running it).
• Contest duration, including start and end dates/times.
• Eligibility criteria, e.g., age, location, residency, or other restrictions.

• Entry process: Step-by-step guide on how to enter.
• Entry format: Specific requirements (e.g., video format, length, theme).
• Submission deadlines and how late entries are handled.
• Limitations, e.g., number of entries per person.

• Description of prizes: Quantity, value, and any associated conditions.
• Prize fulfilment: Delivery method and timeline.
• Clear note on whether prizes are transferable, exchangeable, or redeemable for cash.

• Selection criteria: How submissions will be judged.
• Judging panel or mechanism: E.g., public votes, internal panel, random draw.
• Winner announcement process: Where and when winners will be notified.
• Requirement for prize claim: Steps winners must follow.

• Adherence to laws: Mention compliance with all relevant local and platform-specific regulations (e.g., YouTube’s Contest Policies).
• Data handling: How participant data will be collected, stored, and used, adhering to privacy laws.
• Release from liability: Disclaimer protecting organiser from certain claims.

• Prohibition on fraudulent or inappropriate entries.
• Rules on copyright and ownership of submitted content.
• Right to disqualify entries or participants violating rules.
• Platform-Specific Rules (e.g., for YouTube):
• Acknowledge platform sponsorship disclaimers.
• Link to Community Guidelines or relevant terms.

• Amendments: Right to modify the terms or cancel the contest.
• Contact information for queries or complaints.

Copy and paste the template below to create giveaway terms and conditions.

All you have to do is fill in the bold sections with your giveaway details:

• Giveaway name
• Sponsor name
• Start and end date
• Where to enter
• Prize
• How winner will be selected
• When the winner will be notified
• Governing law country

NO PURCHASE IS NECESSARY TO ENTER OR WIN. A PURCHASE DOES NOT INCREASE THE CHANCES OF WINNING.

1. Sponsor: The Sponsor of Brand Merchandise Giveaway is [SPONSOR NAME]
2. Eligibility: [GIVEAWAY NAME] (the "Sweepstakes") is only open to those who sign up at [https://gleam.io/CAMPAIGN_KEY]. The Sweepstakes is open worldwide, and is void where prohibited by law. Employees, independent contractors, interns, officers, directors, and agents of [SPONSOR NAME] (the "Sponsor") their respective affiliates, subsidiaries, advertising and promotion agencies, suppliers and their immediate family members and/or those living in the same household of each are not eligible to participate in the Sweepstakes. The Sweepstakes is subject to all applicable federal, state and local laws and regulations. Void where prohibited.
3. Agreement to Rules: By entering the Sweepstakes, the contestant ("You") agree to comply with and abide by these Rules and the decisions of the Sponsor, and you represent and warrant that you meet the eligibility requirements. In addition, you agree to accept the Sponsor's decisions as final and binding as it relates to the content of this campaign. Entrants should look solely to the Sponsor with any questions, comments or issues related to the Sweepstakes.
4. Entry Period: The Sweepstakes begins at on [28 November, 2024 at 12:00AM AEDT] and ends at on [27 December, 2024 at 11:59PM AEDT] (the "Entry Period"). Entries submitted before or after the Entry Period will not be eligible.
5. How to Enter: The Sweepstakes must be entered by submitting an entry using the online form provided at [https://gleam.io/CAMPAIGN_KEY] and pass any verification requirements (email or fraud score) set by the Sponsor. The entry must fulfil all requirements of the Sweepstakes, as specified, to be eligible to win a prize. Entries that are incomplete or do not adhere to the rules or specifications of the Sweepstakes may be disqualified at the sole discretion of the Sponsor. You must provide the information requested. You may not enter more times than indicated by using multiple email addresses, identities, or devices in an attempt to circumvent the rules. If you use fraudulent methods or otherwise attempt to circumvent the rules of the Sweepstakes, your submission may be disqualified at the sole discretion of the Sponsor.
6. Prizes: The winner(s) of the Sweepstakes (the "Winner") will receive the following prizes: [PRIZE]
7. Actual/appraised value of prizes may differ at time of prize award. The specifics of the prize shall be solely determined by the Sponsor. No cash or other prize substitution shall be permitted except for at the Sponsor's discretion. The prize is non transferable. Substitution of the prize or transfer/assignment of the prize to others or request for the cash equivalent of the prize by the Winner is not permitted. Any and all prize related expenses, including without limitation any and all federal, state, and/or local taxes shall be the sole responsibility of the Winner. Acceptance of the prize constitutes permission for the Sponsor to use the Winner’s name, likeness, and entry for purposes of advertising and trade without further compensation, unless prohibited by law.
8. Odds of Winning: The odds of winning depend on the number of eligible entries received.
9. Winner Selection and Notification: The Winner will be selected by [Random Draw] under the supervision of the Sponsor. The Winner will be notified within [7 days] of the winner selection. The Sponsor shall have no liability for a Winner's failure to receive notices due to spam, junk e-mail or other security settings or for a Winner’s provision of incorrect or otherwise non-functioning contact information. If the Winner cannot be contacted, is ineligible, fails to claim the prize within 7 days from the time award notification was sent, or fails to timely return a completed and executed declaration and release as required, the prize may be forfeited and an alternate Winner selected. Receipt of the prize offered in this Campaign by the Winner is conditioned upon compliance with any and all federal, state, and local laws and regulations. Any violation of these official rules by the Winner at the Sponsor's sole discretion will result in the Winner's disqualification as winner, and all privileges as winner will be immediately terminated.
10. Rights Granted by the Entrant: By entering this content (e.g., photo, video, text, etc.), You understand and agree that the Sponsor and anyone acting on behalf of the Sponsor or its respective licensees, successors, and assigns, shall have the right, where permitted by law, to print, publish, broadcast, distribute, and use in any media now known or hereafter developed, in perpetuity and throughout the World, without limitation, your entry, name, portrait, picture, voice, likeness, image, statements about the Campaign, and biographical information for news, publicity, information, trade, advertising, public relations, and promotional purposes without any further compensation, notice, review, or consent. By entering this content, you represent and warrant that your entry is an original work of authorship, and does not violate any third party’s proprietary or intellectual property rights. If your entry infringes upon the intellectual property right of another, you will be disqualified at the sole discretion of the Sponsor. If the content of your entry is claimed to constitute infringement of any proprietary or intellectual proprietary rights of any third party, you shall, at your sole expense, defend or settle against such claims. You shall indemnify, defend, and hold harmless [SPONSOR NAME] from and against any suit, proceeding, claims, liability, loss, damage, costs or expense, which [SPONSOR NAME] may incur, suffer, or be required to pay arising out of such infringement or suspected infringement of any third party’s right.
11. Terms and Conditions: The Sponsor reserves the right, in its sole discretion, to cancel, terminate, modify or suspend the Sweepstakes should virus, bug, non-authorised human intervention, fraud, or other cause beyond the Sponsor’s control corrupt or affect the administration, security, fairness, or proper conduct of the Sweepstakes. In such cases, the Sponsor may select a winner(s) from eligible entries received before and/or after the action taken by the Sponsor if appropriate. The Sponsor reserves the right at its sole discretion to disqualify any individual who tampers or attempts to tamper with the entry process or the operation of the Sweepstakes or website or violates these Terms & Conditions. The Sponsor has the right, in its sole discretion, to maintain the integrity of the Sweepstakes, to void entries for any reason, including, but not limited to: multiple entries from the same user from different IP addresses; multiple entries from the same computer in excess of that allowed by Sweepstakes rules; or the use of bots, macros, scripts, or other technical means for entering. Any attempt by an entrant to deliberately damage any website or undermine the legitimate operation of the Sweepstakes may be a violation of criminal and civil laws. Should such an attempt be made, the Sponsor reserves the right to seek damages to the fullest extent permitted by law.
12. Limitation of Liability: By entering the Sweepstakes you agree to release and hold harmless [SPONSOR NAME] and its subsidiaries, affiliates, advertising and promotion agencies, partners, representatives, agents, successors, assigns, employees, officers and directors from any liability, illness, injury, death, loss, litigation, claim or damage that may occur, directly or indirectly, whether caused by negligence or not, from (i) such entrant’s participation in the Sweepstakes and/or his/her acceptance, possession, use, or misuse of any prize or any portion thereof; (ii) unauthorised human intervention in any part of the Sweepstakes; (iii) electronic or human error in the administration of the Sweepstakes or the processing of entries; (iv) technical errors of any kind, including but not limited to the malfunction of any computer, cable, network, hardware, or software, or other mechanical equipment; (v) the unavailability or inaccessibility of any transmissions, telephone, or Internet service; (vi) printing errors; (vii) lost, late, postage due, misdirected, or undeliverable mail.
13. Disputes: This Sweepstakes is governed by the laws of [AUSTRALIA], without respect to conflict of law doctrines. By participating in this Campaign, you agree that any and all disputes that cannot be resolved between the parties, and causes of action arising out of or connected with this Campaign, shall be resolved individually, without resort to any form of class action, exclusively before a court located in [AUSTRALIA] having jurisdiction. Further, in any such dispute, under no circumstances shall You be permitted to obtain awards for, and hereby waives all rights to, punitive, incidental, or consequential damages, including reasonable attorney’s fees, other than actual out-of-pocket expenses (i.e. costs associated with entering the Sweepstakes). You further waives all rights to have damages multiplied or increased.
14. Winners List: To request a copy of the winners list please contact the Sponsor. Requests must be sent within four (4) weeks of the end of the Entry Period.
15. The Sweepstakes is in no way sponsored, endorsed, administered by, or associated with Facebook, X, Instagram, Snapchat, YouTube, Reddit, Pinterest, LinkedIn or any other social networks that are used to share the Sweepstakes. You understand that you are providing your information to the owner of the Sweepstakes and not to Facebook, X, Instagram, Snapchat, YouTube, Reddit, Pinterest, LinkedIn or any other social networks.
16. Acceptance of Rules: By participating in the Sweepstakes, You have affirmatively reviewed, accepted, and agreed to all of the Official Rules, Terms and Conditions.

When you use Gleam to run a giveaway, we'll automatically generate all this for you and display it seamlessly inside your campaign.

Plus, we'll automatically track entries, filter out fraud, let you instantly pick random winners, drive the actions that matter most to you with 100+ actions and integrations and so much more!

Look at the template below, when you click on the terms and conditions, they pop up in a neat and clean way:

  view template