How to Promote an Event with Gleam

Learn how to use Gleam to promote your event. We will guide you through our favourite ways to collect and display user-generated content, boost social media engagement, and drive event ticket sales!

How To Promote Your Event With Gleam

• Run giveaways that boost ticket sales and social engagement
• Reward referrals and UGC to reach new audiences organically
• Use popups and banners to capture registrations and RSVPs
• Showcase attendee photos in galleries to build future event hype
• Incentivise check-ins, feedback, and reviews to grow visibility

Spreading the word about your event and getting it in front of new audiences can be hard, but we have some great tips and tricks to help you out.

In this guide, we'll walk you through how to promote your event to get more people to purchase tickets or sign up. We'll also cover how to encourage people to subscribe to your mailing lists, follow your social media, or refer friends.

These are great ways to keep a direct line of communication open to promote your event.

One great example of this in action is ESL Gaming, which used Gleam to promote its ESL One Cologne event, generating over 2 million actions and a 47% conversion rate from 200,000+ entrants. This case study shows how contests, referrals, and incentives can turn event buzz into measurable growth.

Case Study: ESL Gaming

See how ESL used Gleam Competitions to drive over 2 million actions and a 47% conversion rate for its ESL One Cologne event. Learn how they combined contests, referrals, and social engagement to grow their audience and boost ticket sales.
Read the full ESL case study →

We’ll also explore helpful ways to encourage people to take photos and videos at your event, which is another awesome promotional strategy.

Let's get started.

Whether you're hosting a small local event or a large-scale festival, Gleam can help you promote it more effectively.

  • Music festivals & concerts – boost ticket sales and build excitement before launch.
  • Conferences & expos – collect registrations, leads, and attendee insights.
  • Restaurants, bars & venues – drive RSVPs and foot traffic for openings or themed nights.
  • Ecommerce & brand activations – create buzz around pop-ups or product launch events.
  • Community & charity events – grow awareness, reward supporters, and gather UGC for future campaigns.
Learn More About Increasing Event Registrations

Discover more practical tips for driving sign-ups and boosting attendance in our blog post How to Increase Online Event Registration.

Using Gleam Competitions, you can run an awesome promotional competition for your event.

This works by asking users to complete actions to be in for a chance of winning a prize. These actions could help you achieve business goals like subscribing to your newsletter, following your socials, or sharing the event with friends.

This kind of event promotion deepens engagement and extends your reach and visibility. By encouraging people to refer friends in return for a bonus entry, you set yourself up for organic word-of-mouth marketing, which is an excellent way to get your event in front of huge new audiences.

Running a giveaway campaign like this also builds excitement and interest in your event and gets people talking about it.

Plus, you can use all the data you collect, like email addresses and the increase in your social media followers, as a direct line of communication for any promotional campaigns you run in the future.

Make sure you offer a targeted prize related to your event or brand so that you get the most qualified entrants only.

  launch your sweepstakes
How To Run an Event Promotion Giveaway in Gleam

• Go to Competitions → Setup
• Add your start and end dates under Setup → Campaign Details
• In How to Enter, include actions like Subscribe, Follow, or Viral Share
• Add your prize in Prizes → Add Prize
• Publish and share the hosted link, or embed it on your website or Linktree

Gleam Competition setup screen showing multiple entry methods including Check Out Our Event, Add to Calendar, Subscribe to Newsletter, Follow and Repost on X, Visit Facebook and Instagram, Enter Secret Code, and Subscribe to Giveaway List.
Beware of No Purchase Necessary Laws

Are you from the US? You may be affected by No Purchase Necessary laws. See our guide on how to run a legal giveaway if your promotion requires users to purchase a paid ticket.

Incentivize event registration by running a sweepstakes in the run-up to your event.

This is a super effective way to boost sign-ups, gauge interest in attendance, and collect valuable contact details.

By registering for the event, participants are then entered into a draw, with the winner being announced at the event itself. This adds another extra layer of excitement and will encourage more people to register and attend the event.

To maximise the benefits even more, you could include fields in the registration form like How did you hear about us? or What is your industry? This information can provide valuable insights for any future events you decide to run.

The Gleam Competitions widget is directly integrated with Eventbrite, which means participants can purchase a ticket from Eventbrite on the widget itself. This not only tracks ticket sales but also allows participants to earn extra entries by purchasing a ticket, which is a direct incentive to attend the event.

Promote the campaign by adding the link to your Linktree and sharing it across all your channels, making it easy for people to click the link in your bio to sign up.

  launch an event registration sweepstakes
How To Run an Event Registration Sweepstakes in Gleam

• Go to Competitions → Setup
• Enable Email Login or Custom Fields to collect attendee info
• Connect Eventbrite under Integrations if ticket purchases should count as entries
• Announce winners at the event to boost excitement
• Share your hosted link or embed it on your registration page and socials

Gleam Competition setup screen showing options for Pre-Entry Login, Build Competition Subscriber List, Contestant Verification, and Custom Fields such as Name, Email Address, and Minimum Age.

Another fun and exciting way to promote your event is to announce in the lead up that there is going to be an exciting lucky draw at the event.

Customise this template and generate hype by posting about it on your socials, in email blasts, and on your website. You can even promote the lucky draw on the event itself by sharing the QR code with attendants. Our mobile responsive widgets allow you to run campaigns in Event Mode to ensure a smooth process.

You just have to get people to enter their name and email, and then you can draw the winner when you're ready to go at the event.

This is a really fun way to get people excited to attend your event, with the added bonus that they might win a cool prize once they are there.

Alternatively, using our Quick Draws Tool you can easily import all the entries to a live 'Spin the Wheel' interface which you can broadcast on the event itself.

  launch a lucky draw
How To Host a Live Lucky Draw in Gleam

• Enable Event Mode in the install tab to run your giveaway from shared devices at your venue
• This will log users out after each entry and refresh after inactivity for smooth on-site use
• Go to Promote → QR Code to download your campaign’s built-in QR code
• Display the QR code at your booth or on screens so attendees can enter from their phones
• Draw winners live using Quick Draws

Gleam interface showing actions and QR code

Run a photo contest where you collect photos taken at your event by offering the chance to win a prize.

This is really great, especially if you run events regularly, as you can use this user-generated content on your social media platforms as promotional material and fresh new content for your feed.

The main benefit of this is that event goers taking photos and tagging you in photos is an awesome way to reach new audiences in an authentic way. Essentially, you're getting existing fans to promote the event for you.

Ask people to take pictures at the event and to post on Instagram, Twitter, or Facebook, using your hashtag and tagging your account. You can then use Gleam's import actions to import all the entries from social media into Gleam for picking a winner, and to showcase the submissions in a Gallery.

This is an awesome way to extend your reach and visibility because their followers will see the post on their social media stories and feeds.

State what photos people should submit. For example, a picture of them and their friends at your event, or a picture of the food and drinks.

It's super easy to run this, just customise our template below:

  launch a photo contest
How To Run a Photo Contest in Gleam

• Go to Competitions → Setup
• Under How to Enter, add the Submit a Photo action, or use social import actions to collect hashtag posts
• Review and moderate entries under Submissions → Entries
• Optionally showcase approved photos in a Gallery after the contest ends
• Promote your contest link across socials, email, and event pages to drive participation

  create your gallery

You need to make sure you promote this before the event and remind people when they are there too; otherwise, people may not actively be taking pictures or forget.

A video contest works in the same way, but instead of collecting photos, you’re encouraging video or Reel submissions.

This has the same effect, but you can use this content in different ways. For example, you can repurpose them into Instagram Reels and TikTok, which usually have a bigger chance of going viral. You could also make a brand video or Youtube video.

  launch your video contest
How To Run a Video Contest in Gleam

• Go to Competitions → Setup
• Add Submit a Video or Social Import as entry methods
• Review entries and feature winners post-event

Gleam Competition setup screen showing the 'Select a Video from Facebook' action with fields for title, instructions, hashtags, and entry settings.

With Gleam, you can import all these images and videos using the branded hashtag and mention and have all of them stored neatly in one place.

Then, you can then embed them in an awesome gallery on your website!

This is a great way to showcase photos that attendees take and share on social media. This is a really effective way to build awareness and to promote your next event by showing how great your last one was.

You can even showcase the Gallery in a full-screen display live at your event which is a fun way to liven up your event and engage attendees.

This is a fun way to showcase how great your event is because user-generated content is an awesome way to build credibility and social trust. It also just looks great on your website!

  view template
How To Embed an Event Gallery in Gleam

• Go to Galleries → Setup
• Import posts by hashtag or mention from social platforms
• Customise layout and theme
• Embed the gallery on your event site or display it live with Social Media Wall

Gleam Gallery import screen showing import options from Facebook, Instagram, X, Pinterest, SoundCloud, Tumblr, and YouTube.

You can also offer up discounts in return for users promoting your event.

A fun way to do this is to tell your event-goers that if they check in to your event on Facebook, they can unlock a discount to use at the event.

This effectively promotes word of mouth marketing as checking in on Facebook will show up on all of their friends' feeds.

You could offer discounts for things like merch, food and drinks, or anything else you sell at the event.

  view template
How To Reward Facebook Check-Ins in Gleam

• Go to Rewards → Setup
• In How to Redeem, select Check in to a Facebook Place
• Configure your offer in Reward → Type & Details
• Display in-venue with signage or QR codes
• Add other reward actions like Follow or Subscribe

Gleam entry method setup screen showing Facebook check-in option with fields for URL, description, and advanced settings
Tip

If you want to reward actions beyond just checking in on Facebook, you can use Gleam's Rewards app. With this app, you can incentivise a variety of actions, such as signing up to your mailing list, reposting one of your posts, watching a video, following you on social media, and more.

An exciting way to build hype around your event is to run a pre-sale ticket giveaway.

To run this type of giveaway, you just need to customise the template and then people can enter to access pre-sale tickets by completing actions like following your socials.

This is awesome as you capture the attention of people interested in your event and create a means of staying in contact with them to let them know about future promotions.

Not only that, but by encouraging users to repost the giveaway on their socials, you get your entrants to essentially promote your event for you before the tickets have even gone live.

  view template
How To Run a Pre-Sale Ticket Ballot in Gleam

• Go to Rewards → Setup
• Gate entry with actions like Follow, Subscribe, or Join Mailing List
• Set open and close dates under Setup → Campaign Details
• Use a Coupon Code reward to give users an early access code (e.g. PRESALE123) once they complete required actions
• Explain how the code grants pre-sale access in your campaign description
• Promote via bio links, website banners, and email newsletters

Gleam Rewards setup screen showing Coupon Code selected for a Ticket Pre-Sale Ballot with example code PRESALE123 and reward preview.

An eye-catching popup is an easy way to promote your event without running a giveaway.
It includes a signup box that you can customise to match your website’s theme, helping you capture interest and encourage visitors to register or access presale tickets.

  implement a popup
How To Add an Event Registration Popup or Banner

• Go to Captures → Setup
• Choose a layout, Popup or Bar
• Customise headline, body, button label (add consent if collecting emails)
• Under Post Capture, choose Open URL to your ticket/RSVP page or show a Success State with a button
• Set Display Rules (Popup: delay/exit intent; Bar: on load/scroll depth) and add Targeting (e.g., New Visitor, exclude subscribers)
• Install the Capture script on your site, then test on desktop & mobile

Gleam Capture design screen showing editable heading and main text fields with font, size, and colour options

For best results when promoting your event with Gleam:

  • Keep campaigns short (2–4 weeks) to maintain urgency and excitement.
  • Offer prizes or discounts directly related to your event, such as free tickets, upgrades, or merch.
  • Promote across multiple channels: share on social media, email newsletters, your event website, and partner pages.
  • Use QR codes or popups to capture last-minute signups at your venue.
  • Always include clear Terms & Conditions and eligibility rules to stay compliant in all regions.
  • Follow up after the event by emailing participants to thank them and promote future events.

Now you know everything you need to know about promoting your event with Gleam and you can start running a campaign!

How Can I Promote Registrations to My Event?

An event registration banner highlights your upcoming event and links users directly to your signup page. Click to learn how to turn website visitors into event attendees with one smart banner.

How Can Giveaways Help Me Promote My Eventbrite Event?

Giveaways help you promote Eventbrite events by rewarding shares, referrals, and signups. Click to see how to boost ticket sales and awareness with Gleam.

Can I Link This Banner to An External Event Platform?

Yes. Gleam banners can link to external platforms like Eventbrite, Zoom, or Hopin. Expand to learn how to promote events outside your website while keeping high conversion rates.

How Can A Website Banner Improve Event Registration?

Banners placed across your website increase event visibility and signup rates. Expand to see how one top-of-page message can dramatically improve registration flow.

What Is An Event Registration Popup And How Does It Improve Registrations?

An event registration popup prompts users to sign up directly on your site. Click to learn how it converts visitors into confirmed attendees.

Can I Integrate This Popup With My Event Management Software?

Yes, Gleam supports CRM and event tool integrations. Click to learn how to connect popups with tools like Zoom or Eventbrite.

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